Assessment Process

When an establishment has achieved on the action plans put in place at the start of the E-seaP process and is happy to submit for formal assessment they contact their local delivery team to arrange for an assessment visit.

The assessor will want to spend some time with the identified lead individual(s) for each element of E-seaP. The Guidance manuals for each element include information on a range of possible evidence to prove satisfaction of the criteria. The assessor will want to see examples of these and will have notified the establishment before their visit of the specific nature of the evidence sample they wish to review in order to make a final decision on award level.

Each theme within the 3 elements is assessed using a matrix. Each matrix presents a range of assessment criteria, broken down into level descriptors, giving an overview of the evidence required for an assessor to allocate a score from 0 (no evidence of this activity) to a score of 4 (outstanding practice).

Having completed a matrix for each theme in an element the assessor is able to provide an overall score which will determine the level of award achieved.

The approach is very much one of partnership between assessor and prison with the assessors taking a supportive rather than judgmental approach. The assessor has a very important role in providing advice for progression. The role of assessor involves providing constructive feedback and helping each prison to develop an action plan for how to take their work forward prior to their next assessment. All our E-seaP assessors have expertise and experience relevant to the E-seaP elements and themes.

Action

The purpose of assessing your progress on the matrix is primarily to enable a sensible framework of action in your establishment, the award is just an incentive, the important thing is to actually improve.

The mechanisms E-seaP uses for providing a means of support to improved sustainable energy practice are the action plans and support materials available to registered prisons. It is part of the assessor’s role to provide a draft action plan for each element.

The ideal is that the action plan is discussed, adapted and formally agreed with prison management under the guidance of the assessor in order to represent a series of time bound goals for improving their energy performance and working towards the next E-seaP assessment in time for renewal of their award.

Local delivery teams are available to provide support services to prisons in order to assist their progression.

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