Materials & Resources

If you are carrying out a self-assessment or are interested in seeing the materials used for formal assessment (which are the same!), or just want to see some of our promotional tools, and articles, click through the pages on the left hand side. In order to access some of the resources such as the prison self-assessment tool below, you will be asked to register with you details.

The following tools are here to help. For online self-assessment it is recommended to carry out your data collection via hard copies before entering your data online. Assessments should be carried out with the main person responsible for each theme within the prison (Buildings & Management, Education & Training, Prison Communities). In order to carry out the assessment you will require the following documents for the theme you are assessing:

The assessment matrix.

The assessment guidance document.

The record of evidence sheet.

All these documents are included in our E-seaP Guide which is available for download here.

Each matrix presents a range of assessment criteria, broken down into level descriptors, giving an overview of the evidence required for an assessor to allocate a score from 0 (no evidence of this activity) to a score of 4 (outstanding practice). Whilst every effort has been taken to ensure scoring is clear, on occasion, due to the huge variation between establishments, the E-seaP guidance may not be able provide a clear line on where to allocate a score. In these instances, assessors are advised to allocate the lower score and note the steps required to show a clear progression to the next level.

Tips for Assessors

For each criterion, work across the matrix (from score 0 to score 4) deciding if the prison is able to demonstrate that they have achieved each score. Even if they have not achieved a score continue to look at the higher scores; it is not essential that they have achieved all of the previous scores – we are looking for their highest level of achievement (i.e. if they have met all of the criteria for score 4 they should be awarded a score 4 even if they did not meet all criteria or score 3). When making your decision refer to the guidance for assessors document which sets out the type of evidence assessors should be looking for under each criterion. Highlight aspects of the criteria they have achieved and record the evidence for this on the record of evidence sheet. The record of evidence sheet also contains some key questions for each criterion that should further guide your decision. It may be necessary to speak to additional members of staff and prisoners themselves in order to make a sound judgement for some criterion. If this is the case, staff and prisoner interview sheets are provided with some of the key questions you might want to ask (along with space to record your responses). Once you have decided the score to be awarded under each criterion, check with the member of staff that they are happy with this judgement and offer them the opportunity to provide any further evidence should they wish. However, the assessor decision is of course final.

Guidance Manuals

In addition to the level descriptors, assessors should also familiarize themselves with the range of evidence for each level descriptor as described in the guidance for assessors document. These give a more detailed explanation and will have also been provided to prison staff as a guide to the steps they might take to improve their establishments (see above). It is not necessary for a prison to have an example of every item listed in the evidence range. The range statements are intended as a non-exhaustive list of examples of the kinds of things an assessor could consider. Establishments can offer up alternative evidence for assessor consideration but the assessor decision is final.

Action Planning

It is recommended that you use a baseline assessment result for each element to inform the basis of an action planning discussion. Formulating a written action plan helps to create commitment from your team with clearly identified actions, responsibilities and timescales. Decision making on priorities can be difficult and the use of the expertise and experience of your local delivery team is highly recommended to help you choose actions that will be both achievable and rewarding in their outcomes. Your local delivery organisation will have a long experience in energy advice for management, education and communities and will also be practiced in facilitating decision making and securing commitment from senior managers through an explanation of the business case for proposed changes.


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